• San Jose, California
  • Apr 26, 2020
Full Time Construction and Skilled Trades Purchasing and Warehouse
  • Salary: $11,214.67 - $14,364.13 Monthly USD

Job Description


Procurement and Contracts Unit (Position Code 1048)

Under general direction, the Principal Construction Contracts Administrator, plans, schedules, assigns, and reviews the work of construction contracts administration staff responsible for administering public works construction contracts. This position oversees and manages the procurement and administration of construction contracts including alternative delivery contracts; and performs other related work as required. The incumbent will work on contracts that are highly complex and sensitive in nature, where substantial judgement and initiative are essential in making recommendations and resolving problems.

Key Responsibilities include, but are not limited to:
  • Oversee the preparation of invitation to bid (ITB), request for qualifications (RFQs), and request for proposals (RFPs); ensure that ITBs, RFQs, and RFPs are conducted consistent with appropriate contracting regulations.
  • Oversee the bid process for assigned contracts; lead staff in conducting or conduct pre-bid/proposal conferences and public bid/proposal openings; evaluate bids/proposals and determine responsiveness and responsibility of offers; serve as chairperson on bid/proposal evaluation committees; oversee bid protest resolution in accordance with policies and procedures.
  • Oversee and coordinate the development of contract language; negotiate and prepare contracts that are highly complex and sensitive in nature; execute contracts on behalf of Valley Water within signature authority as delegated by the Chief Executive Officer.
  • Serve as the technical expert in construction procurement and contract administration; lead interdepartmental work groups to develop integrated policies, procedures, and practices related to construction procurement and contract administration.
  • Monitor operations and activities of the construction contract administration work unit; identify opportunities for improving service delivery methods and procedures; provide recommendations concerning process changes; review with appropriate management staff; implement improvements; prepare various reports on operations and activities.
Ideal Candidate's Background Includes:
Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria listed below.

Ideal Experience:
Seven (7) years of increasingly responsible construction contract administration experience in a public agency involving highly complex and/or high dollar value contracts, including two (2) years of lead experience or supervision of professional staff.

Ideal Skills and Abilities:
  • Organize, implement, and direct construction procurement and contract administration activities.
  • Interpret, apply, explain, and ensure compliance with applicable federal, state, and local policies, procedures, laws, and regulations, technical written material, and Valley Water policies and procedures.
  • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
  • Identify problems, research and analyze relevant information, develop and present recommendations, and justification for solution.
  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
  • Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
  • Supervise, train, plan, organize, schedule, assign, review, and evaluate the work of staff.
  • Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
  • Develop change order negotiation strategies and lead complex negotiations.
  • Develop cost estimates for labor and supplies; prepare and administer assigned budget.
Ideal Knowledge:
  • Theories, principles, and practices of construction procurement and contract administration including alternative delivery methods (such as DB and CM/GC).
  • Bid process and contract administration principles, including ITB, RFQ, and RFP preparation, bidding requirements, bid analysis, cost analysis, bonding requirements, change order processing, stop notice processing, and claims processing.
  • Theories, principles, and practices of design management, construction management, quality assurance/quality control, and construction inspection.
  • Public contracting authority and responsibility.
  • Principles, methods, and techniques of conducting contract negotiations.
  • Theories, principles, and practices of claim avoidance and claim resolution.
  • Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures.
  • Principles and practices of project budget development and administration.
  • Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
  • Office practices, methods, and computer equipment and applications related to the work.
Ideal Training and Education:
Equivalent to graduation from an accredited four-year college or university with a degree in engineering, construction management, or a related field.

Required License or Certificate

Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis.

To review the Classification Specification, please click here

Selection Process

(1) The selection process may include one or more of the following:application review, application assessment, performance exercise, written exercise and/or interview.
(2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above.Resumes are highly recommended.

NOTE:Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary.
Consideration may be given to existing applicant pools within the same classification.

Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.

Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities.Please advise the Office of Talent and Inclusion in advance of any special needs by calling 1-408-630-2260.

Please be aware that once submitted all application materials become the property of Valley Water and will not be returned.The Office of Talent and Inclusion staff are not authorized to make copies of application materials for applicants.
Closing Date/Time: 5/1/2020 11:59 PM Pacific

Job Address

San Jose, California 95118 United States View Map