Post Award Accountant (Accountant II)/Sponsored Programs Administration (2019-00822)

  • San Bernardino
  • San Bernardino, California
  • Apr 23, 2020
Full Time Accounting and Finance

Job Description

Employment Status: Full-time, Exempt, Probationary (with the possibility of converting to permanent).

Work Schedule: Typically, Monday- Friday 8:00 a.m. - 5:00 p.m.

First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning December 18, 2019.

Current employees will be given preferred consideration.

The University:
CSUSB is a preeminent center of intellectual and cultural activity in Inland Southern California. Set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire, and it has the second highest African American and Hispanic enrollments of all public universities in California. Seventy percent of those who graduate are the first in their families to do so. For more information on the campus, please visit the CSUSB website.

The Position:
Office of Sponsored Programs Administration (SPA) is looking for a Post Award Accountant to join their team. The Post Award Accountant performs and oversees a variety of complex accounting assignments within a diverse scope for Sponsored Programs Administration. With high attention to detail and the ability to execute multiple initiatives under strict time constraints, the Post Award Accountant will be responsible for oversight of the Sponsored Program accounting activities, ensuring that all deadlines are met, and accounting functions are handled in accordance with State, University, Sponsor and federal guidelines.

The Post Award Accountant works under the general supervision of the Director of Sponsored Programs Administration and will work in close collaboration with a team of Research Analysts for ensuring compliance with sponsor financial regulations.

Typical duties include, but are not limited to the following:
The Post Award Accountant will be responsible for the oversight of the sponsored program accounting operations including the preparation of invoices and financial reports to sponsors, recording of financial adjusting and reclassification of journal entries, recording of budget journal entries, reviewing and recording of cost transfers, preparing monthly and annual general ledger reports and accruals, and preparing and analyzing monthly indirect costs activity.
Responsibilities will also include final invoice reconciliations, accounts receivable close outs, preparing quarterly and final Federal Financial Reports (FFRs), monthly and annual close out and recording of accruals and indirect costs, and overseeing financial post award aspects of annual audits, agency desk audits, monitoring and agency site visits.
The Post Award Accountant also oversees cash management functions such as agency cash drawdowns and reconciliations, depositing and receipting payments, maintaining accounts receivables reconciliation, following up on outstanding receivables and collections, bank reconciliations, GA reconciliations, etc.
Will serve as the subject matter expert (SME) in post-award accounting, and PeopleSoft Common Financial System (CFS) for all sponsored projects accounting and financial reporting activities; coordinates CFS systems upgrades and module implementations.
This position is pivotal to ensuring good stewardship over the University's sponsored research funding as well as providing high quality customer service to all customers, including external customers and staff members across the University who are involved in supporting sponsored activities.
Performs complex accounting work, including auditing, analyzing and verifying financial records, preparing financial and statistical reports.
Interprets grant related fiscal regulations, assesses the risks, and prioritizes grant accounting activities.
Performs and oversees grant accounting activities such as invoicing, invoice reconciliation.
Development of monthly AR reconciliations and aging reports to management, including drawdowns, reconciling records for audits and other special projects as assigned, compiling financial reporting to funding agency, reviewing and reconciling accounts receivable closeout/residual balances.
Performs recording of fixed assets and computing depreciation.
Prepares year-end audit reports and schedules.
Performs monthly and annual close activities including recording of accruals, indirect costs, payroll and benefits.
Analyzes departmental policies, methods, and procedures and makes recommendations for revisions to administration.
Special assignment activities
Other duties as assigned.

Education and Experience:
Equivalent to a bachelor's degree with a major in accounting, business administration, finance or a closely related field AND equivalent to two (2) years of progressively responsible professional accounting experience OR a combination of education and experience which provides the required knowledge and abilities.

Desired Qualifications:
Prior experience with sponsored program accounting is preferred.

Knowledge and Abilities:
Thorough knowledge of Generally Accepted Accounting Principles (GAAP); office methods and procedures.
Knowledge of statistical and mathematical presentation of data.
Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems.
General understanding of internal control methods.
Working knowledge of federal student financial aid annual reporting requirements, and quarterly grant reporting requirements.
Ability to apply accounting principles to the analysis of complex accounting problems.
Ability to analyze and interpret accounting data; prepare clear, accurate financial statements and reports.
Ability to utilize problem-solving techniques in finding solutions to complex accounting problems.
Ability to understand and apply applicable rules, regulations, policies, and principles; make decisions and recommendations regarding accounting activities.
Ability to communicate effectively with others inside and outside the unit, including conveying technical information to non-Accountants.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information:

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
Closing Date/Time: Open until filled

Job Address

San Bernardino, California 92407 United States View Map