Director of Academic Budget Management (103.19)

  • San Francisco
  • San Francisco, California
  • Apr 23, 2020
Full Time Accounting and Finance Administration and Management

Job Description

SF State is a large, comprehensive, urban university located in a vibrant and beautiful city with a rich intellectual and cultural life. The University has distinguished itself as an active center of academic scholarship, creative innovation, and civic involvement. Through its six academic Colleges, SF State offers undergraduate and graduate instruction for professional and technical careers as well as a broad lib-eral arts education. SF State is a culturally diverse campus that is part of the 23-campus California State University system.

A liberal benefits package is provided and the position is included in the California State University Management Plan. The salary for this position is competitive, commensurate with experience and qualifications.

This position is responsible for coordinating and managing all business-related operations for Academic Affairs, including developing, implementing, and monitoring best practices for the Division. Furthermore, the incumbent will provide oversight in preparing and submitting the Academic Affairs budget to the university. In addition, the position is responsible for coordinating the monitoring and reconciliation of all AA budget allocations to units. This includes periodic analysis of budget performance.

Another important function of this position is the responsibility for support of faculty recruitment and relocation of new faculty members. This entails coordination with academic departments in the recruitment process and funding, work with faculty members and moving companies and the funding transactions necessary to complete the payment for such moving expenses.

The incumbent must possess a thorough knowledge of campus financial transactions and analysis along with the ability to manage and comprehend complex, large-scale budget activities and planning. The incumbent must demonstrate leadership in budget activities, and have the skills and abilities to work independently and proactively to clarify issues, solve problems, establish relationships, train and mentor staff and perform as a team member in a positive effort to advance the work of Academic Affairs and provide support to the Vice Provost and Provost. This position will report directly to the Vice- Provost. Performs regular data analysis reports and provides recommendations to the Vice Provost and Provost for potential enhancements to business practices on an ongoing basis

Under the direction of the Vice-Provost for Academic Resources and Planning, the Director of Academic Budget Management is responsible for implementing fiscal policy, developing allocations in accordance with established policies, and managing the budget procedures and expenditure profiles of the colleges and academic support units.

The incumbent analyzes comparative allocation and expenditure patterns within the Division of Academic Affairs and develops allocation proposals and strategies for the instructional budget
Works closely with the Vice Provost in defending the annual budget for the Division and prepares a variety of special analyses in support of the Provost and Vice President for Academic Affairs
Communicates budget information to deans, associate vice presidents, and directors, and resolves budget problems with units.

Provides guidance to college business officers of academic resources and other financial managers to ensure consistency within the academic area
Serves as the representative of Academic Affairs to various campus budget committees and working groups.

Provides leadership and project management support when centrally-directed implementation of administrative procedures is required.

Assumes major responsibility for ensuring year-end solvency and the appropriate commitment of funds.

Monitors expenditures, makes projections and initiates action in concert with managers to correct budget problems.

Serves as the budget planner and advisor for the central offices within the Division;
Supervises three analysts with budget and finance responsibilities; and Performs other duties as assigned.

Work with hiring committee chairs and academic departments to establish and maintain procedures related to faculty recruitment travel and accommodations.

Work with new faculty members to procure movers and offer guidance with household relocation to the Bay Area.


Equivalent to graduation from a 4-year university and/or a combination of professional work experience and increasing responsibility in an academic environment
A comprehensive understanding and knowledge of the principles of management and budgeting as applied within an organization of higher education
Experience in establishing and maintaining cooperative working relationships
Thorough knowledge of research techniques, including the planning of studies and investigations
Ability to develop techniques for handling a large variety of detailed data and the ability to analyze these data
Ability to work effectively with a wide range of personnel
Ability to communicate well in written and verbal forms including the ability to conduct group meetings/workshops
Ability to negotiate with vendors in order to assist new faculty with relocation issues
High degree of MS Excel experience
Knowledge of and ability to understand PeopleSoft products for the Human Resources Management System (HRMS) and Common Financial System (CFS), including the CFS Data Warehouse


Graduate level degree in business administration or a related field
Preferred knowledge of CSU and SFSU policies and procedures and the ability to maintain compliance with same.
Preferred knowledge of the CSU System and its role in the California higher education system.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

SF State is Equal Opportunity/Americans with Disabilities Act employer and has a strong commitment to the principles of diversity.

Closing Date/Time: Open until filled

Job Address

San Francisco, California 94132 United States View Map