BE A PART OF A DYNAMIC EXECUTIVE TEAM!
The Office of the City Manager at the City of Buena Park is looking for an Executive Assistant with exceptional interpersonal skills to manage this fast-paced, high functioning executive office.
The Office of the City Manager is responsible for the daily operation of the City by implementing and managing policies, programs, goals and objectives approved by the City Council. Reporting directly to the City Manager, the ideal candidate will be experienced working with a fast-paced executive management team. Must be a politically savvy, reliable, self-motivated professional, willing to go that extra step in anticipating the needs of the department. The successful candidate will be capable of managing their workload and prioritizing tasks in a multi-dimensional environment. Advanced Microsoft Office skills and strong written and verbal communication skills are a must.
If you have a friendly and professional demeanor with strong communication, organizational, project management, and problem-solving skills with impeccable multi-tasking abilities, APPLY TODAY!
The Executive Assistant is distinguished from lower jobs in the administrative support series by its direct reporting relationship to the City Manager and support of the City Council, and broader and continuing interfaces with political and elected officials, department heads, and local community representatives. The functions performed require a high level of sensitivity and tact as well as a thorough understanding of city programs, and the functions of various departments, commissions, and committees.
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class.
Knowledge of: Office administrative and management practices and procedures; organization of city government, programs, and services; principles and practices of sound business communications; correct English usage, including spelling, grammar, diction, and punctuation; Municipal Code, ordinances, rules, policies, and procedures; financial record keeping and management practices; research methods and techniques; leadership techniques; effective customer service techniques.
Ability to: Operate calculator and standard office equipment; operate computer equipment and word processing, spreadsheet, graphics, and specialized software programs; type at a net rate of 55 words per minute; make mathematical calculations; organize administrative work and set priorities; interpret, apply, and explain regulations, policies, and procedures; organize and maintain complex office records and files; compose, proofread, and edit correspondence; coordinate events and city calendar with City Manager and other public officials; conduct research; communicate effectively, both orally and in writing; prepare clear, accurate and concise memos, records, reports and other documents; maintain confidentiality of information; use a high degree of tact, discretion and diplomacy in dealing with sensitive situations and concerned and/or upset groups and individuals; establish and maintain effective working relationships with staff, management, consultants, vendors, contractors, city officials, other governmental agencies, business representatives, community organizations, interest groups, the general public, and others encountered in the course of work.
PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this class, the employee is constantly required to sit, and occasionally to stand and walk. The employee must be able to talk, hear, use hands to finger, handle, feel or operate computer hardware and standard office equipment; and reach above and below shoulder level with hands and arms. The employee occasionally lifts and carries records and documents weighing more than 20 pounds. Specific vision abilities required by this class include close vision and the ability to adjust focus.
While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data; use math and mathematical reasoning; analyze and solve problems; learn and apply new information; perform highly detailed work on multiple, concurrent tasks; meet intensive and changing deadlines and interact with staff, management, city officials, vendors, contractors, consultants, public and private representatives, and the general public.
Employees in this class generally work under typical office conditions, and the noise level is usually quiet, at or below 85 decibels levels.
High School graduation or G.E.D. equivalent is required. Eight years of office administration, secretarial, and customer service experience is required. Experience in a supporting executive or management level position is highly desirable. Prior lead or supervisory experience is desirable.
May require certification as a Notary Public within one year of assignment to this job classification.
Please mention you found this employment opportunity on the CareersInGovernment.com job board.
ORAL INTERVIEWS ARE TENTATIVELY SCHEDULED FOR THE WEEK OF MARCH 2, 2020
Applicants must file a concise and complete City application regarding their qualifications for the position online through the Human Resources Department webpage at www.buenapark.com/hr as soon as possible. Applications may be accompanied by a resume describing experience, education, and training in relation to the requirements of the position, however, resumes will not be accepted in lieu of a City employment application.
All applications will be reviewed and only those candidates determined to be most qualified on the basis of experience and education, as submitted, will be invited to participate in the selection process. The selection process may include but is not limited to oral interview and/or written exams and oral presentations. Successful candidates will be placed on the employment eligible list from which hires may be made. The list is valid for up to one year unless exhausted sooner.
The City of Buena Park is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status or disability.
The City of Buena Park Alcohol and Drug Abuse Policy requires that all applicants undergo drug and alcohol testing prior to employment.