Deputy Public Administrator/Guardian/Conservator II

  • Monterey County Human Resources
  • Salinas, California
  • Mar 17, 2020
Full Time Human and Social Services
  • Salary: $4,726.80 - $6,453.20 Monthly USD

Job Description

Position Description   An Equal Opportunity Employer and a Drug-Free Workplace
Invites your interest for the position of
Deputy Public Administrator/Guardian/Conservator II
$4,728 - $6,454 monthly
Final Filing Date: Open Until Filled
Priority Screen Date: Monday, October 14, 2019                                                                                                                                                                         Exam: 19/34H34/10RU
Summary of Position
The Deputy Public Administrator/Guardian/Conservator II functions as public conservator, public guardian, public administrator, and representative payee for individuals meeting criteria and as appointed by the Court. The incumbent conducts periodic visits to evaluate and monitor the delivery and quality of care given, conduct investigations, prepare reports and analyses to determine the legality of and need for placing individuals into public conservatorship or public guardianship. The incumbent is to plan, manage, and monitor fiscal affairs and real property, living services, psychological and medical care, protection, and related matters for conservatees and their estates. The Deputy PA/G/C II will review the validity of claims and other liabilities against estate, authorizes timely expenditures and payment of claims and bills; manages Rep-Payee caseload with support from administrative / clerical staff. The Deputy PA/G/C II will coordinate case management and other services with behavioral health, primary care, placement, and other providers to assure health and safety of conservatees and clients. The incumbent is responsible to prepare comprehensive accountings, assist Operations Manager in pre-trail preparation, appears and testifies in Court regularly in coordination with County Counsel as required and other related duties as needed. 
The Eligible List established by this recruitment process will be used to fill current and future vacancies, both regular and temporary, as they arise in the Health Department.

This classification is part of a flexible series. Incumbents appointed at the lower level of the career series may be promoted up to the higher level of the career series subject to their meeting the employment standards for the higher class and a recommendation for their promotion by the appointing authority in accordance with the Flexible Staffing Program and Guidelines.

Examples of Duties THE IDEAL CANDIDATE
Will have a proven track record demonstrating the following knowledge, skills, and abilities:
Knowledge of: 
  • Position of trust vested in the office of the Public Administration/Guardian/Conservator.
  • Techniques of interviewing individuals to obtain information and investigative data.
  • Knowledge of principles, policies, and procedures used in conducting comprehensive assessments of mentally and functionally disabled persons, the elderly and their families.
  • Knowledge of principles, policies, and procedures used in developing and maintaining care plans for mentally and functionally disabled persons and the elderly.
  • Regulations governing Federal assistance, Social Security benefits, Veterans Administration benefits, and other programs.
  • Cultural competence and humility; aspects of multi-cultural and ethnic diversity.
  • Knowledge of community health, social support systems, and other resources available to clients.
  • Knowledge of fundamental principles and practices of accounting as it relates to the administration of estates.
  • Principles and practices of customer services and public relations.
  • Fundamental recordkeeping, bookkeeping, basic math, English, and grammar.
  • Principles and techniques used in estate and financial investigation to determine client assets, including real property, stocks, bonds, and bank deposits.
  • Knowledge of functions and procedures of the Court system
  • Welfare and Institutions Code, LPS Probate Code and other applicable laws and regulations relating to person and estate management.
Skills and Abilities:
  • Recognize the care of client/estate is a prime responsibility and always strive to provide quality services consistent with available resources and applicable laws.
  • Provide services with respect for the dignity and uniqueness of the client/estate unrestricted by considerations of social or economic status, race, age, sex, color, creed, national origin, religion, sexual identify or orientation, personal attributes, the nature of the mental or medical problems, or any other protected category.
  • Act as an advocate in safeguarding the client/estate's rights
  • Safeguard the client/estate's right to privacy by judiciously protecting confidential information
  • Gather, assemble, analyze and evaluate facts and evidence; draw logical conclusions and make sound recommendations.
  • Administer estates and safekeep assets and personal effects; uphold fiduciary responsibility.
  • Learn to interpret and apply complex laws, codes and other regulations and reference manuals such as they relate to Diagnostic and Statistical Manual of Mental Disorders.
  • Maintain an attitude of fairness, honesty, and impartiality in all professional activities and relationships.
  • Manifest personal integrity and assume responsibility and accountability for sound individual judgments and actions and eliminate any possibility of conflict of interest.
  • Prepare and maintain accurate records and files.  Organize and maintain accurate accounting, inventory, appraisal and other detailed business records.
  • Establish and maintain cooperative work relationships with those contacted in the course of work. Deal courteously, tactfully, and effectively with the public, colleagues, clients, especially in situations where relations may be strained.
  • Accept supervision and adjust to immediate and significant changes in established procedures, laws and regulations as related to duties.
  • Adhere to professional guidelines and support services to promote quality programs
Characteristics of the Ideal Candidate:
  • Ability to practice discretion and remain calm in high stress situations.
  • Organized, time management focused, and able to multi-task; ability to prioritize responsibilities within assignment
  • Exceptional customer service and people skills, especially with elderly and others living disorders that affect the brain including mental illness
  • Communicate effectively, both orally and in writing, including preparation of clear, concise and comprehensive reports, documentation and other related information.

Examples of Experience/Education/Training EXAMPLES OF EXPERIENCE/EDUCATION/TRAINING:
Any combination experience, training, and/or education which provides the knowledge, skills and abilities, and required conditions of employment listed above is qualifying. An example of a way these requirements might be acquired is:

Education: Possession of a bachelor's degree in psychology, sociology, counseling, social work, health care, law finance, public administration, or a closely related field

Experience: Four years of experience in counseling, social work, social welfare, human services, public administration, business administration, law, or health care; which included two years of experience performing duties which involved the following:  property inventory, property inspection or investigations to locate financial resources OR four years progressively responsible experience performing duties which involved fiduciary trust or property management and processing of probate documents, including one year of experience in extensive public contact. 

Additional Information Condition of Employment:
  • Possess and maintain a valid California Class C Driver's license with a satisfactory driving record or ability to provide suitable transportation approved by the appointing authority.
  • Be available to work a flexible schedule including evenings, weekends, holidays and during times of disaster or emergency.
  • The Health Department will conduct a thorough background and reference check process which includes a Department of Justice fingerprint check.
  • Employee in this classification may be exposed to hazardous material such as homes infested with rodents, fleas, spiders, and human & animal feces in the course of their regular assigned duties.
TO APPLY: Submit the following application materials to the Monterey County Health Department, Human Resources Division, 1270 Natividad Road, Salinas, CA 93906 by the Final Filing Date: Open Until Filled; Priority Screening Date: Monday, October 14, 2019
  • Monterey County Employment Application form
  • Response to the Supplemental Questions
Or apply on-line at
All application materials must be received by the priority screening date for a guaranteed review. Applications received after this date will be considered on a needed basis until the position is filled. Please be aware if the application form, responses to supplemental questions, and resume is not submitted by the priority screening date, the application will be removed from further consideration and not be considered further. The selection process is tentative, and applicants will be notified if changes are made.
Resumes may be submitted but will not be accepted in lieu of required application materials .
Application materials will be competitively evaluated.  Those applicants who are determined to be most appropriately qualified will be invited to participate further in the process.  To further assess the applicant's possession of required qualifications, this recruitment may include an oral examination, pre-exam exercise, performance exercise, performance exam, and/or written examination.   For more information or to receive application materials, contact the Health Department Human Resources Division at (831) 755-4519.
  • If you believe you possess a disability that would require test accommodation, please call the Health Department Human Resources Office at (831) 755-4519.
  • Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the United States.
  • If you are hired into this classification in a temporary position, your salary will be hourly, and you will not be eligible for the benefits listed below.
The County of Monterey offers an excellent benefits package (J Unit)
The County of Monterey offers a premium benefit package. A summary of benefits for this position can be viewed on the County website. This information is intended to provide you with a general summary of benefits available and is not legally binding. The benefits listed in the Monterey County Personnel Policies & Practices Resolution of "J" MOU prevails over this listing.
For additional information please visit Unit J's benefit summary sheet at:
Closing Date/Time:

Special Instructions

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Job Address

Salinas, California United States View Map