Deputy Clerk III - County Clerk - Courts

Job Description

Description

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED.

The Deputy Clerk III performs a variety of secretarial, administrative, and technical duties for the department of assignment.

Examples of Duties

Answers telephone and greet visitors; provides information or refers inquiries to appropriate personnel; routes incoming calls and records messages; responds to emails and faxes as necessary.

Utilizes computerized data entry equipment and various word processing and file maintenance programs to enter, store, and/or retrieve information; maintains pertinent files and records; scans and copies documents as necessary; ensures files are complete and accurate.

Processes incoming and outgoing mail, including preparing photocopies and collating materials; distributes mail to appropriate department or employee.

Prepares periodic activity statistical summary and financial reports.

Assists and provides information to judges, attorneys, title companies, and the general public regarding inquiries and questions.

Certifies and issues copies of legal documents.

Supervises support staff for the department; trains employees as necessary.

Regular and punctual attendance is required.

Processes all cash and surety bonds, independently verifying information and sufficiency for court; creates spreadsheets to ensure money is received; receives the actual cash from the bonds and processes appropriately.

Issues all writs and abstracts, determining appropriate action steps to be taken with final paperwork; approves related bonds as necessary.

Enters all court orders; evaluate orders and chooses next appropriate; responds to orders in a timely manner.

Receives payments and issues receipts; logs payments in appropriate files and places money in cash drawers; determines which account to post money to; issues refunds and determines appropriate account settlement; recalculates fee schedules for courts; prepares cash drawers from the safe daily.

Recalls all warrants based upon satisfaction of terms.

Performs other related duties as required.

Minimum Qualifications

High School Diploma or GED and a minimum two years of experience in a related field; or an equivalent combination of education and related experience required.

Completion of some college level course work preferred.

Specific certifications related to the area of assignment may be required for this position.

Supplemental Information

To ensure the proper delivery of emails please add jobs@dentoncounty.gov to your email safe list.

The primary location for this position will be in Denton, Texas. At times this position may require some travel to other satellite locations.

Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.

*Note: These benefits are not includedfor Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part-Time employee.

Denton Countyis an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeosp.pdf

Family Medical Leave:Denton Countyemployees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave.
The FMLA provides for up to 12 weeks of job-protected leave

• for the birth, adoption, or placement of a child for foster care
• to care for a child, spouse, or parent with a serious health condition
• for an employee with a serious health condition

Employees who will be away from work for one of these reasons should contact Human Resources for additional information. When possible, an employee should provide at least 30 days advance notice. In the case of an emergency, notification should be made as soon as possible.

https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf

https://www.dol.gov/whd/regs/compliance/posters/fmlasp.pdf

Closing Date/Time: Continuous