Government Careers

  • Federal Program Specialist (Non-Merit)

  • Commonwealth of Kentucky
  • Frankfort, Kentucky 40601 United States View Map

Advertisement Closes

8/2/2026 (11:59 PM ET)

2603828

Federal Program Specialist (Non-Merit)

Pay Grade16

Salary

$52,283.52 - $78,425.28 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | NON-CHAPTER | 37.5 HR/WK

Click here for more details on state employment.

Hiring Agency

General Government Cabinet | Department of Military Affairs

Location

100 Minuteman Parkway
EOC Building, Boone National Guard Center
Frankfort, KY 40601 USA

Description

The Office of Management & Administration is hiring a Federal Program Specialist that:

  • Independently provides direction and coordination in the administration of federal program grants.
  • Reviews applications for expected state impact;
  • Determines the compatibility of proposed activities with existing state policies and plans.
  • May project and develop funding allocations for third parties.
  • Oversees fund matching requirements and indirect costs.
Job duties include but are not limited to the following:
  • Reviews applications/audits Department federal programs.
  • Makes recommendations to Budget Manager on notable findings and corrective action plans and compatibility with state policies and plans.
  • Provide technical assistance to Department staff to ensure compliance with federal programs.
  • Monitors budgeted and actual expenses in federal awards.
  • Create, review, analyze and monitor all financial reporting and budgets of subrecipients for appropriateness and allowability.
  • Reviews all federal grant awards and DoD Cooperative Agreements.
  • Establishes funding allocations, reimbursement rates and indirect costs.
  • Establishes eMARS grant management components to ensure proper fiscal tracking.
  • Loads funds into eMARS program lines and monitors all grant funding lines (BQ39LV2).
  • Maintains Department's compliance for sams.gov, grants.gov and go.fema.gov.
  • Prepares modifications and federal amendment requests to make changes to grant and cooperative agreements based on budget analysis and ensures funds are obligated in the required timeframe.
  • Works with programmatic staff and partners to suggest possible options when money is not obligated timely.
  • Ensures all fiscal components are completed and compliant for closeouts.
  • Ensures weekly DoD 270 process is completed by divisions for all DoD cooperative agreements to ensure timely reimbursement.
  • Monitors outstanding DoD Cooperative Agreement receivables and serves as liaison between DoD-USPFO and Department's Accounting branch.
  • Maintains the Cooperative Agreement DAHA and executes and maintains the Cooperative Agreement CPP.
  • Assist Budget Manager with development of the biennial budget.
  • Assist Department's Accounting Branch with the annual schedule of expenditures for federal awards report and the annual comprehensive annual financial report.
  • Works with Department's Accounting Branch, divisions and the KY National Guard to manage budget needs during emergency activations.


Minimum Requirements

EDUCATION:Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS:Four years of professional experience in budget administration, grant administration, financial analysis and/or forecasting, statistical analysis, financial auditing, or a related field. Two years of the required experience must include the preparation, research and planning, budgeting, or administration of state or federal grants-in-aids.

Substitute EDUCATION for EXPERIENCE:A master's degree will substitute for one year of required experience.

Substitute EXPERIENCE for EDUCATION:Additional grant-in-aid related experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):NONE

Working Conditions

Work typically involves extensive contact with the public. Travel may be required.

If you have questions about this advertisement, please contact Crystal Simpson at crystal.l.simpson10.nfg@army.mil or 502-607-1541.

An Equal Opportunity Employer M/F/D

Advertisement Closes

8/2/2026 (11:59 PM ET)

2603828

Federal Program Specialist (Non-Merit)

Pay Grade16

Salary

$52,283.52 - $78,425.28 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | NON-CHAPTER | 37.5 HR/WK

Click here for more details on state employment.

Hiring Agency

General Government Cabinet | Department of Military Affairs

Location

100 Minuteman Parkway
EOC Building, Boone National Guard Center
Frankfort, KY 40601 USA

Description

The Office of Management & Administration is hiring a Federal Program Specialist that:

  • Independently provides direction and coordination in the administration of federal program grants.
  • Reviews applications for expected state impact;
  • Determines the compatibility of proposed activities with existing state policies and plans.
  • May project and develop funding allocations for third parties.
  • Oversees fund matching requirements and indirect costs.
Job duties include but are not limited to the following:
  • Reviews applications/audits Department federal programs.
  • Makes recommendations to Budget Manager on notable findings and corrective action plans and compatibility with state policies and plans.
  • Provide technical assistance to Department staff to ensure compliance with federal programs.
  • Monitors budgeted and actual expenses in federal awards.
  • Create, review, analyze and monitor all financial reporting and budgets of subrecipients for appropriateness and allowability.
  • Reviews all federal grant awards and DoD Cooperative Agreements.
  • Establishes funding allocations, reimbursement rates and indirect costs.
  • Establishes eMARS grant management components to ensure proper fiscal tracking.
  • Loads funds into eMARS program lines and monitors all grant funding lines (BQ39LV2).
  • Maintains Department's compliance for sams.gov, grants.gov and go.fema.gov.
  • Prepares modifications and federal amendment requests to make changes to grant and cooperative agreements based on budget analysis and ensures funds are obligated in the required timeframe.
  • Works with programmatic staff and partners to suggest possible options when money is not obligated timely.
  • Ensures all fiscal components are completed and compliant for closeouts.
  • Ensures weekly DoD 270 process is completed by divisions for all DoD cooperative agreements to ensure timely reimbursement.
  • Monitors outstanding DoD Cooperative Agreement receivables and serves as liaison between DoD-USPFO and Department's Accounting branch.
  • Maintains the Cooperative Agreement DAHA and executes and maintains the Cooperative Agreement CPP.
  • Assist Budget Manager with development of the biennial budget.
  • Assist Department's Accounting Branch with the annual schedule of expenditures for federal awards report and the annual comprehensive annual financial report.
  • Works with Department's Accounting Branch, divisions and the KY National Guard to manage budget needs during emergency activations.


Minimum Requirements

EDUCATION:Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS:Four years of professional experience in budget administration, grant administration, financial analysis and/or forecasting, statistical analysis, financial auditing, or a related field. Two years of the required experience must include the preparation, research and planning, budgeting, or administration of state or federal grants-in-aids.

Substitute EDUCATION for EXPERIENCE:A master's degree will substitute for one year of required experience.

Substitute EXPERIENCE for EDUCATION:Additional grant-in-aid related experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):NONE

Working Conditions

Work typically involves extensive contact with the public. Travel may be required.

If you have questions about this advertisement, please contact Crystal Simpson at crystal.l.simpson10.nfg@army.mil or 502-607-1541.

An Equal Opportunity Employer M/F/D
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